CTPPA Bylaws
Effective Date: May 2025
ARTICLE I
Name
The name of this Association shall be "The Connecticut Professional Photographers' Association, Inc.," and shall be referred to herein as "the Association" or "CTPPA."
ARTICLE II
Objects and Purposes
The objects and purposes of the Association shall be to raise the standards of photography both to the public and in the work of the photographer ethically, financially, as an art, and as a profession; to promote cordial relations, cooperation, and exchange of technique, thought, and opinion among its members; to publish periodicals and other material of benefit to its members; to oppose violations of and infringements on the rights of photographers and their organizations; to cooperate with government agencies involved with the practice of photography; to sponsor conventions, seminars, schools, and meetings for the advancement of the knowledge of photography; to sponsor or oppose legislation concerned with the practice of photography; to promote good photography to the public through exhibitions, publicity, and other means; to foster fair and ethical trade practices in photography; to take protective action when such practices are violated; and to cooperate with other organizations having similar purposes.
ARTICLE III
Code of Ethics
As a requirement for admission to and retention of membership and participation in this Association, each member and participant shall agree to and sign the following:
Strive at all times to upgrade and improve my knowledge and skill of photography marketing, and related areas.
Strive to make the public aware of the qualities and services offered by the photographer.
Keep my fellow photographer's name as sacred as my own.
Endeavor to enhance and ennoble the status of the photographic profession by maintaining a dignified manner in my behavior, in the presentation of my photographic services and product, in the appearance of my studio or place of business, and in all other forms of contact with the public.
Deal with all users of photography and the general public with honesty and integrity.
Freely share my knowledge and/or skill of photography with fellow professional photographers, students, and others who aspire to be professional photographers so that all of our work may be raised to higher levels.
Support efforts for and assist in the education of all interested persons and the general public in the art and science of professional photography.
Abide by and observe all the rules and laws put forth by the federal, state, and local governments concerning the photographic industry.
Make no untrue or misleading statements in any way or in any form of business promotion.
The interpretation of this Code of Ethics rests with the Ethics Committee. Membership in the Connecticut Professional Photographers' Association shall be forfeited if found guilty of misconduct; use of the name of this Association, and its logo will be discontinued immediately.
The use of the Connecticut Professional Photographers' logo and/or payment of yearly membership dues will constitute acceptance of and compliance with this Code of Ethics.
ARTICLE IV
Officers and Board of Directors
To become President, an Executive Officer must have served in two Vice President positions for at least two years each in order to qualify to run for the position. Those Executive Officers qualified for the President position would have to make it known to the Board that they are running for the office and be elected by a majority vote of the Executive Officers, the Board of Directors, the immediate Past President and any other member of the Board with voting powers. That person would then take office after the swearing in ceremony. The President can hold office for up to three years, if re-elected yearly by the Board of Directors, Executive Officers and other voting Board members. In the event of a vacancy of the President’s position, the voting members of the Executive Officers and the Board of Directors should elect a new President from a qualified candidate or appoint an interim President until a qualified candidate becomes available. The immediate Past President may also be considered.
Executive Officers shall be President, President-Elect, Past President, Vice President of Monthly Programs, Vice President of Convention, Vice President of Social Media, Vice President of Membership, Vice President of Finance and Vice President of Records. The Executive Officers shall be known as the Executive Board.
Executive Officers (with the exception of the President) can serve up to (2) three year terms in the same position with re-election yearly. After that they may petition to be elected to another Executive position, return to a Board position or leave the Board all together. After one year back on the Board they may petition to be re-elected to an Executive position including President.
The entire Board of Directors (including The Executive Board) is empowered to elect eligible Board members to Executive positions as nominated by the Board of Directors by majority vote. Executive Officers may serve in more than one position if necessary until a qualified person is found for that position.
In addition, up to eight (8) regional Directors shall be elected by the membership. Additional Directors can be elected to make a proportionate number - one Director for every thirty (30) members of the Association. This number can be adjusted by a majority vote of the Board of Directors as necessary. The Vice President of Records will inform the Chairman of the Nominating Committee not less than thirty (30) days prior to the Nominating Committee report as to the total membership number of the Association.When possible, one (1) active member shall be nominated from each of the seven (7) regions (Fairfield, Hartford, Litchfield, Middlesex, New Haven, New London, and Tolland/Windham) for election as Regional Directors. Additional Directors can be chosen from the more heavily populated regions to reflect the geographical composition of the membership.
Each Director shall be provided with a list of those people in his or her region that he or she represents on the Board.
Advisory Members of the Board of Directors, not to exceed four (4) in number, may be appointed by the Board of Directors. Such Advisory Members shall serve for the same term as the Board of Directors which appoints them. Advisory Members shall not have the right to vote at meetings of the Board and shall not be counted as members of the Board in determining a quorum.
The duties of all Officers, Directors, and standing committees shall be explained in the appendix of the Bylaws entitled "Responsibility of the Officers," which includes "Committees."
The Board shall have the authority to contract an Executive Manager on an annual basis and to specify his/her duties.
The Executive Manager shall be an ex-officio member of the Board of Directors without vote but shall be counted as a member of the Board in determining a quorum.
The Board of Directors may elect a Parliamentarian. This position may be filled by a member of the Board of Directors but may not be an Officer of the CTPPA.
All Directors of the CTPPA board may serve up to (2) three year terms with re-election yearly.
The Board shall have the authority to contract an Editor-In-Chief of the Convention Book on an annual basis and to specify his/her duties and responsibilities.
ARTICLE V
Elections
The voting power in this Association for Area Board members shall be limited to active members whose membership dues are current.
The Nominating Committee, current Board Members and a public call to serve would seek out new Area Directors to serve on the Board. The Nominating Committee would then interview those persons for possible service as a Director.
The Nominating Committee shall consist of three (3) members not currently holding an elected office. These members shall include the most immediate Past President who is available, who shall act as Chairman; the next most immediate Past President who is available; one individual named by the Board, but not serving on the current board. This person must be a member of CTPPA in good standing.
The Nominating Committee shall present a proposed slate of new Directors to the Board of Directors not less than forty-five (45) calendar days before the annual meeting. This slate will be announced thirty (30) calendar days before the annual meeting.
The Board of Directors shall be elected from such nominations by mailed or electronic ballot. In order for the election to be declared official, the total ballots counted must equal a quorum of twenty-five (25) percent of the eligible voters.
Officers and Directors shall take office after being sworn in at a ceremony. and shall hold office until the post-election swearing-in ceremonies.
All persons entitled to vote at a Board of Directors meeting must be present to exercise their vote. Voting by proxy will not be permitted.
A board member cannot have more than 2 unexcused absences from a board meeting. After 2 absences the president will meet with the board member to determine if they can continue to serve on the board. Whether excused or unexcused, any absence must be accompanied by a complete committee report and a committee member must represent the absent member.
In the event of a vacancy, the position on the Board will be filled from the general active membership by the Nominating Committee. This nomination shall be approved by a majority vote of the Board of Directors.
If the Board fails to elect a nominated individual, the Nominating Committee shall have in reserve the names of at least two (2) additional members to fill the vacant seat on the Board. However, only one name at a time will be presented or revealed. Any member in good standing is eligible to serve on the Board of Directors with the exception of the student category.
ARTICLE VI
Membership Classifications
Active Membership, Professional
Active membership shall be extended to any professional photographer or owner/manager of a studio holding a valid state sales tax number. Active Member Class 1 shall be extended to a photographic instructor teaching professional photography at a school accredited by the Professional Photographers of America or CTPPA approved photography school.
Benefits
Vote
Logo
Image Competition
CTPPA Website Newsletter
Attend Regular Meetings
Convention and Seminars
Active Membership, Photographer (or Aspiring)
Active Membership shall be extended to any photographer employed in the photographic industry, as well as those just beginning or amateur photographer.They do not need to have a valid state sales tax number but may have an interest in learning about how to build a studio or work for an existing studio.
Benefits
Vote
Logo
Image Competition
CTPPA Website Newsletter
Attend Regular Meetings
Convention and Seminars
Active Additional Membership
Active Membership shall be extended to any professional photographer working for a CTPPA member’s studio.
Benefits
Vote
Logo
Image Competition
Attend Regular Meetings
Convention and Seminars
CTPPA Website
Life Membership
Life Membership may be extended to an individual who, through service over a period of 30 years, has given of their time and skills to the furtherance of the Association and its work.(President) A written request for this classification must be submitted by an Active member or a sponsor of an active member, and presented to the president for review by the executive board. After approval by the Executive Committee. Life Membership will be extended by a two-thirds (2/3) vote of the Board of Directors. Life Members shall not pay dues and shall have all the rights of an Active Member.
Benefits
Vote
Logo
Competition
CTPPA Website
Attend Regular Meetings
Convention and Seminars
Retired/Disability
Designation under this category is provided to individuals retired from the photographic business after having been a member in good standing in any Membership classification for fifteen (15) years or if disabled for a lesser time, subject to Board approval.
Benefits
Vote
Logo
CTPPA Website
Attend Regular Meetings
Convention and Seminars
Vendor Membership
Vendor Membership shall be extended to photographic service and supply companies, organizations, or employees of the same.
Benefits
Logo
CTPPA Website
Attend Regular Meetings
Convention and Seminars
Non-Photographic Employee Membership
This classification provides for all individuals performing services to the photographic profession or persons in the employ of an Active or Vendor Member (such as receptionist).
Benefits
CTPPA Website
Attend Regular Meetings
Convention and Seminars
Logo
Honorary Membership
Honorary Membership shall be extended by the Board of Directors to any person who has performed outstanding service to the profession of photography. Such Honorary Members shall have the rights of Members and shall not be required to pay dues
Benefits
Logo
CTPPA Website
Attend Regular Meetings
Convention and Seminars
Student Membership
This classification is offered to full-time students majoring in photography or studying photography. This category is open to high school and college students with an interest in Photography.
Benefits
CTPPA Website
Attend Regular Meeting
Convention and Seminar
Image Competition
Application for membership in the Association shall be in writing or online through the CTPPA website. Membership shall be effective upon approval by the Board of directors and payment of the first year's dues pending announcement on the Association Website.
A member may be suspended or expelled from the Association by the Board of Directors for nonpayment of any sum due the Association, or for violation of the code of ethics, or other just cause as determined by the Board of Directors. The individual has the right of appeal to the Grievance Committee. A member may be reinstated provided that all dues in arrears have been paid.
The Board of Directors shall determine the manner of payment and the amount of dues in each membership classification. Dues shall be billed on a fiscal year basis, using the members renewal month as the annual billing cycle date
The Board shall have the right to reassign membership classification, as needed..
Grandfather Clause
All current members in good standing shall retain their present classification and will not be affected by the Bylaws changes approved June 24, 1987; April 27, 1988, October 25, 1989, September 29, 1993, June 23, 1999, Sept. 27, 2006. Add Dates
ARTICLE VII
Meetings and Conventions
There shall be an annual meeting of the Association at such time as set by the Board of Directors.
The Board of Directors shall schedule the dates for these general meetings.
The general membership shall be entitled to two meetings annually, one all day seminar and an annual convention included in their dues. The Annual Convention may require a registration fee. Additionally, they will have the right to member rates for all other offered workshops and events.
The Board of Directors shall meet at least four times per year and such other times deemed necessary by the Executive Committee. Nothing in Sections A and B above shall be interpreted as prohibiting any additional meetings, seminars, schools, other functions, and/or local meetings under the supervision of the Directors as long as such meetings are approved by the Board.
ARTICLE VIII
Quorum, Procedure, and Amendments
At any membership meeting, twenty-five (25) percent of the Association's active members in good standing shall constitute a quorum for transaction of Association business. For the purpose of elections, a quorum shall be twenty-five (25) percent of the active voting members.
At any meeting of the Board of Directors, a majority of the members of the Board shall constitute a quorum for transaction of Association business.
On all questions of parliamentary procedure not covered herein, Roberts' Rules of Order shall prevail.
These Bylaws may be amended or repealed in whole or in part by a majority vote of The Board of Directors (including The Executive Committee).
All amendments of these Bylaws shall have the same force and effect as the original Bylaws governing this organization and shall become effective immediately upon adoption, unless otherwise provided in the Resolution of Amendment.
ARTICLE IX
Grievance and Complaints
The Grievance Committee will be composed of five (5) members. To investigate complaints against any member of the Association, a Grievance Committee shall be appointed by the Board, to consist of three (3) members of the Nominating Committee, a member selected by the complainant, and a member selected by the respondent. The complainant and respondent may not appoint themselves to the committee. If there are an insufficient number of Nominating Committee members because of involvement of some in the issue being investigated, or because of unavailability, the Board may appoint others to make up the three (3). The Board may also appoint members to fill either or both of the other two (2) committee posts if the complainant or respondent, or both, fail to make appointments within ten (10) days after being notified of the receipt of the complaint.
The Grievance Committee shall, when possible, resolve the issue by discussion with the individuals involved.
Guidelines for Protecting the Rights of Participants in a Due Process Hearing and Appeal
Special Note:
Legal counsel or guidance from Professional Photographers of America headquarters is suggested before the above procedure is implemented.
Correspondence on all such matters should be sent to all parties involved, including the maker of the complaint. The names of all parties should appear on the copies of the correspondence.
Any CTPPA participant found not to be in compliance with CTPPA rules, regulations, or standards is subject to exclusion from the Association. Following the participant's receipt of a notice of noncompliance from the Grievance Committee, the participant may continue to use the Association status until formally given written notice to discontinue said usage.
Steps To Be Taken In Order To Protect the Rights of Participants in a Due Process Hearing and Appeal Notice of Noncompliance
A participant receiving notice of noncompliance must inform the Chair of the Grievance Committee in writing within fifteen (15) business days from the date of receipt of that notice of his/her intent to defend his/her position or take the requested corrective action. Failure to provide a timely statement of intent will automatically result in exclusion.
The Grievance Committee shall determine whether the facts stated in the complaint, if proven, would constitute noncompliance with CTPPA rules, regulations, or standards. If the Grievance Committee decides that the facts stated, if proven,would constitute such noncompliance then the Grievance Committee shall cause an investigation to be made. The Grievance Committee, at its discretion, may first seek informal compliance with CTPPA rules by the participant.
The Grievance Committee shall have full power and authority to require the person named in the complaint to appear before its investigating agent within fifteen (15) days' written notice, by certified mail, and to make a full statement with respect to the subject matter of the complaint.
If the person named in the complaint, after being required to provide such a statement, fails to answer the charges. That individual will be suspended from participation in CTPPA duties and/or membership, pending a hearing, within seventy-five (75) days of certified notice.
If the person or persons designated by the Grievance Committee to investigate the complaint determine that there is probable evidence to support the complaint, a report of that determination shall be made to the Grievance Committee, and the Grievance Committee shall set a date for a due process hearing on the complaint.
Notice of Hearing
Twenty (20) days' written notice, by certified mail, of the time and place of the due process hearing before the Grievance Committee shall be provided to the person named in the complaint. Said notice of noncompliance shall include;
a copy of the complaint or notice,
all written documents to be used in evidence at the hearing,
a list of the names and addresses of all witnesses expected to testify at the hearing,
and a copy of Article IX, "Grievance and Complaints.
At least ten (10) days prior to the hearing, the person named in the complaint or notice shall provide to the Grievance Committee a copy of any additional written documents to be used in evidence at the hearing by the named party and a list of the names and addresses of any additional witnesses expected to testify at the hearing on behalf of the named person.
At the due process hearing, the person or persons designated by the Grievance Committee to make the investigation shall make a report, but shall not take part in the deliberations by the Grievance Committee. Other persons who may have a conflict of interest should recuse themselves from the deliberations.
Evidence presented at the due process hearing shall be limited to material relevant to the written complaint. The person(s) named in the complaint or notice shall be given the opportunity to confront and cross-examine any witness heard by the Grievance Committee or from whom written evidence was received.
At the due process hearing, the Grievance Committee shall consider the following: (1) the complaint; (2) notice of noncompliance; (3) investigation made concerning the complaint; (4) any statement submitted by the named person; (5) any further evidence produced either by the person making the complaint or by the person named in the complaint or notice; (6) any other relevant matters.
The named person shall have the opportunity to appear at the hearing in person and/or to be represented by counsel and to present any defense, or explanation concerning the complaint or notice, to the Grievance Committee
Upon completion of the investigation, the Grievance Committee will report its findings and recommendations to the Board of Directors.
If the charges in the complaint or notice are proven, the named person will be suspended and/or excluded from participation in the Association for a period of time to be determined by the Board, effective from the date of notification of the decision. All parties will be notified of the outcome by certified mail.
Appeals from procedures of any final decision by the Grievance Committee shall be heard by a quorum of the Board of Directors and the Grievance Committee that made the decision (not to be counted in the quorum) in a due process hearing at a Board meeting to take place not later than sixty (60) days after written notice of appeal is received by the Board of Directors.
ARTICLE X
Miscellaneous
Interpretation
In the event of a disagreement on the meaning of any provisions herein, the matter shall be referred to the Bylaws Committee which shall make written recommendations to the Board of Directors. The Board will form a committee of three (3) or more to rule on the interpretation. The committee's ruling shall stand unless vetoed by a two-thirds (2/3) vote of a quorum of the Board of Directors at its next meeting.Invalidation
The invalidation of any provision of these Bylaws, due to illegibility, conflict with provisions of the Professional Photographers of America, or federal or state statutes shall not invalidate these Bylaws as a whole.The section titled "Responsibilities of the Officers" is part of these Bylaws.
Past rules and motions will be cataloged and indexed to become part of the policy book which each Board member shall receive
All Standing committees shall be appointed by the Vice President of that Committee in consultation with the President.
The duties of said committees shall be spelled out in the appendix entitled"Responsibilities of the Officers.Approval
This Constitution and Bylaws, replacing the former Constitution and Bylaws of the Association, was considered and approved by the board at the board of directors meeting April 23, 2018.
RESPONSIBILITIES OF THE OFFICERS
(for a more complete description see the full job description)
President
The president shall preside at all meetings of the Association, the Board of Directors, the Executive Committee, and the Finance Committee; designate the time and place for meetings; establish committees; and perform duties as required.
The President shall appoint all chairpersons of committees other than those already designated by the bylaws, subject to approval of the Board of Directors. The President shall prepare the agenda for each meeting of the Board of directors and in coordination with the Vice President of Monthly Programs, set the agenda for seminars and quarterly meetings. Set the agenda for the annual convention in coordination with the VP of Convention.
The president shall be:
Responsible for ensuring that the duties of the Vice Presidents are carried out.
Responsible for maintaining a timeline of duties and transitioning information to the next president.
Responsible for planning the annual awards reception.
President-Elect
Candidates for the President-Elect position shall have served on the Executive Committee with two different terms in two different positions. Candidates for the President-Elect Position will be interviewed by the nominating committee. The Board of Directors shall appoint the President-Elect by majority vote.
President-elect is responsible for the following standing committees:
Sunshine
Scholarship
Fellowship
Editor in Chief
Image Competition.
Vice President of Social Media
Is responsible for one standing committee: Publicity.
Vice President of Membership
This VP will be responsible for:
Receiving and reviewing all new member applications
Assigning new members to a mentor from the association membership in their area.
Works closely with the Executive Manager
Assist members in updating their status with classifications, dues, etc
Monitor that members are being notified to renew membership via as appropriate
In conjunction with the Regional Directors, the VP of Membership will:
Pursue non-member photographers in the state to educate them about the CTPPA (what the Assoc. has to offer such as regular meetings, annual convention, seminars, member networking, contact with suppliers, etc.)
Provide informational materials to prospective new members. Pursuing inactive members to become more active in the CTPPA functions and activities.
Coordinate with the Regional Directors to assist new members through their first year in the Association.
Bring membership classification issues to the board of directors.
Is responsible for the standing committee:
Membership.
Vice President of Records
Will serve as secretary for the association and will be responsible for all records pertaining to:
Quartermaster
Committee reports
Additional responsibilities will include:
Taking the minutes of all board meetings and the annual meeting.
Presenting the same to the board at the following meeting in a timely manner.
If the VP of Records is unable to attend a meeting, s/he/they will find a substitute.
Providing necessary record keeping duties as requested by the president.
Preparing and mailing/emailing the ballots for elections of directors at the appointed times as directed by the bylaws.
Vice President of Monthly Programs
The Vice President of Monthly Programs will be responsible for the planning and operation of all monthly meetings and special events. There will be one standing committee reporting to this Vice President: Monthly Programs. Each is responsible for the planning and operations of assigned areas including seeking speakers and meeting sites. Contracting with board approval, all associated costs. Must coordinate with VP of Social Media and Website Committee to publicize events and set up registration for events. Must coordinate with VP of Membership and VP of Convention. Any committee members planning events should consult with the VP of Monthly Programs regarding said events. This is so that the programs committee and other committees do not duplicate efforts.
Vice President of Convention
Is responsible for:
Scheduling the events of the convention, selecting the dates of the convention with the board and selecting the location (whether in person or virtual).
Coordinating with the image competition committee to schedule judges and date of competition.
Selecting topics and appropriate speakers.
Contracting for the same with board approval.
Is responsible for coordinating with the VP of Social Media and Website Committee to publicize the event and set up registration for the event.
In coordination with others is responsible for securing sponsorship for the event and speakers.
Vice President of Finance
This VP shall serve as Treasurer for the Association. Duties include:
Submit written financial reports at Board Meetings and an annual budget to the Board of Directors prior to the April Board meeting.
Securing and investing all association funds with board approval.
Preparing and filing the Association annual financial statement with the State of CT and Federal Government
This includes filing of the annual postcards, secretary of the state filing and not for profit status if needed.
Is responsible for collection of all monies due to the association.
Payment of all accounts payable approved by the Board of Directors.
Selecting and administration of the following;
Budget director
Treasurer/Bookkeeper (Accountant?)
Assistant treasurer if needed.
Executive Manager
The Board of Directors shall have the authority to contract on an annual basis the employment of an Executive Manager. The EM shall be an ex-officio member of the Board of Directors without vote but shall be counted as a member of the Board in determining a quorum.
The responsibilities of the EM are:
Assist the Officers and directors as needed throughout the year.
Be the Liaison between PPA and CTPPA for affiliate applications.
The creation of a SOP (Standard Operating Procedure) books to incoming officers and committee chairpersons.
Responsible for updating and maintaining CTPPA Policy Book.
Past President
Is responsible for supporting the newly elected president in an advisory role.
Regional Directors
Each Regional Director shall be responsible for activities of the Association in his/her/their area as assigned by the President. The area for which each Regional Director is responsible shall be determined by the Counties they reside in if possible. This area determination shall take place Regional Directors are nominated/elected. To qualify for a Director position, a CTPPA member has to have been an Active Class I Member for two continuous years and served on a Standing Committee for at least one full year unless they have previous board experience.
The responsibilities of the Regional Directors are:
To be the liaison between membership and the Board of Directors on all matters concerning the Association.
They will be assigned new members to guide and correspond with, to provide them with a nurturing CTPPA experience for their first year.
Assist in recruiting new members in conjunction with the VP of Membership and Executive Manager.
Attend meetings, seminars and conventions.
Chair or work on committees when needed.
The Regional Directors, otherwise known as the Board of Directors, shall have general charge, management, and control of the affairs of the Association, except for such functions otherwise provided herein. They shall direct the Officers regarding their duties and shall have the power to fill vacancies among Officers and Directors between regular elections. They may nominate Connecticut Council Members to the PPA.
If there is to be a change in any of the standing committee chairs, the incumbent shall continue to function in that capacity until a replacement is found (which shall be at the next Board meeting) or the President may make a temporary appointment.
If the incumbent is being removed from committee, s/he/they should be notified in writing at least thirty (30) days before the new appointment is presented to the Board for approval. Any Board member or Executive Officer may be removed from office with cause with a majority vote of the Board of Directors and Executive Officers.
Committees
Unless otherwise specified under "Responsibilities of the Officers," the President, with the approval of the Board, shall appoint the following standing committees, each to consist of a chairperson and two (2) or more members There should be representation from each division wherever possible. Their term of office shall begin on/or after the annual convention and they will serve for one (1) year or until their successors are appointed. The decisions of the committee are subject to Board approval.
The Membership Committee shall assist in the promotion of the general welfare of the members and the promotion of new members and related services. Create networking opportunities amongst the membership. Membership Committee reports to the Vice President of Membership.
The Finance Committee shall be responsible for an annual operating budget for this Association. All respective budgets of this organization must be submitted to this committee for approval no more than forty five (45) days after the annual membership meeting. The budget for the new fiscal year (July I through June 30) is to be presented for approval at the May Board of Directors' meeting. Finance Committee reports to the Vice President of Finance.
The Bylaws Committee shall have as its responsibilities.
Revise, review and update the Bylaws regularly. Report any changes in writing at the next Board of Directors meeting.
In regard to a grievance, provide interpretation as to the intent of the present Bylaws. Final approval rests with the Board of Directors.
The Grievance Committee shall determine if any member infringes upon the Code of Ethics as part of these Bylaws. This committee has the right and responsibility to recommend the discontinued use of the logo as approved by the Board of Directors. It shall investigate and hold due process hearings on all complaints by or against members of the CTPPA. (who do they report to?)
The Image Competition Committee shall be responsible for three digital and one annual image competition, awards to be purchased and presented, securing respective judges for such competitions, and displaying to heighten public awareness of professional talent.
The Scholarship Committee shall from time to time sponsor various fundraising functions for the express purpose of further promoting individual members' education as determined by random choice. It is the responsibility of the Chairperson of this committee to keep records of expenses and income from various fundraising activities in conjunction with the President-Elect of this Association.
The Sunshine Committee shall be aware of the various activities of this Association's members and send, with Board approval, appropriate gifts, flowers, or cards relating to the occasion (i.e., birth, sickness, death, etc.). They shall notify the Vice President of Social Media and others as appropriate.
Editor-in-Chief - The Board of Directors shall have the authority to contract on an annual basis the employment of an Editor-in-Chief of a convention Book. The Editor in Chief shall be an ex-officio member of the board without vote but shall be counted as a member of the board in determining a quorum. The Editor in Chief reports to the President-Elect. The responsibilities of the Editor in Chief are to:
Sell advertising space in the Convention Book
Obtain all photographs and new information for the book each year.
Design the book with the approval of the BoardBD
Solicit bids for printing and select printer(s) for the book and cover
Deliver the completed book to the membership prior to the annual convention.
Responsible for the electronic newsletter or appointing a committee member to the same.
APPENDIX A
Association Bylaw Provisions for Antitrust Compliance
Section 1 Policy
It is the undeviating policy of the Association to comply strictly with the letter and spirit of all federal, state, and applicable international trade regulations and antitrust laws. Any activities of the Association or Association-related actions of its staff, officers, directors, or members which violate these regulations and laws are detrimental to the interest of the Association and are unequivocally contrary to Association policy.
Section 2 Implementation
Implementation of the antitrust compliance policy of the Association shall include, but shall not be limited to, the following:
Association Membership, Board of Directors, Executive Committee, and other committee meetings shall be conducted pursuant to agenda distributed in advance to attendees; discussions shall be limited to agenda items; there shall be no substantive discussions of Association matters other than at official meetings; and minutes shall be distributed to attendees promptly.
All Association activities or discussions shall be avoided which might be construed as tending to: (1) raise, lower, or stabilize prices; (2) regulate production; (3) allocate markets; (4) encourage boycotts; (5) foster unfair trade practices; (6) assist in monopolization; or (7) in any way violate federal, state, or applicable international trade regulations and antitrust laws.
General Counsel shall, if necessary, attend all Association annual meetings. Attendance of counsel at other meetings shall be at the discretion of the President, Executive Director, or Board of Directors.
Members, officers, directors, or employees who participate in conduct which the Board of Directors, by a two-thirds (2/3) majority vote, determines to be contrary to the Association antitrust compliance policy shall be subject to disciplinary measures up to, and including, termination.
This Association shall not establish programs or guidelines which are for the primary purpose, explicit or implicit, of excluding some members of the industry.